Annual Beneficial Ownership Register Review Notice to Legal Entities

Portcullis notice detailing BVI Beneficial Ownership Register annual review rules, potential compliance penalties, and a designated response deadline.

September 1, 2026

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Notices

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Dear Sirs,

Re: Annual Review and Confirmation of Beneficial Ownership Register

Under the BVI Business Companies and Limited Partnerships (Beneficial Ownership) Regulations, 2024 (SI 2024 No. 59), your company is legally required to maintain a Beneficial Ownership (BO) Register that is adequate, accurate, and up to date at all times, and to review it at least annually. This obligation rests directly with the company and its beneficial owners -- not with us as registered agent. We are conducting this annual review to assist you in meeting that obligation.

Why this matters to you:

Personal liability: directors and senior officers who authorise or acquiesce in non-compliance are personally liable to the same penalty as the company (Regulation 37(4)).
Law enforcement access: BVI BO information must be provided to UK law enforcement within 24 hours (1 hour if urgent) under the UK–BVI Exchange of Notes. Inaccurate records expose the company directly.
Business continuity: non-compliance can affect the company's good standing, banking relationships, and ability to conduct transactions.

Penalties for non-compliance (Schedule 3 to the Regulations):

Maximum Penalty

Key Contraventions

Includes…

Up to US$10,000

Tier 1

Failure to keep records of steps taken to identify beneficial owners (Reg 19(1)); failure by a BO to notify cessation of status (Reg 23(2)).

Up to US$25,000

Tier 2

Failure to file documents with or provide information to the Registrar (Reg 15(1)); failure to provide BO particulars specified in a notice (Reg 18(5)); failure to ensure notification of changes to BO information (Reg 22(2)); failure by a BO to notify the entity of a change within 14 days (Reg 23(1)).

Up to US$50,000

Tier 3

Failure to notify the Registrar where BO information is inaccurate or out of date (Reg 16(3)); failure to give notice to each beneficial owner with required particulars (Reg 18(1)); failure by a BO to provide required particulars (Reg 20).

Up to US$75,000

Tier 4

Failure to produce records on request by the Registrar or law enforcement (Reg 19(2)); knowingly or recklessly making a false statement in purported compliance (Reg 37(1)).

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What happens next: you will receive a separate communication showing the BO particulars currently on record. If you confirm they are correct, nothing further is required. If changes are needed, your Relationship Manager will contact you to collect the necessary documents and update the register with the Registrar within the required 30-day period.

Please respond by 31 March 2027. Failure to respond does not discharge the company's legal obligations and may itself attract regulatory attention. For queries, please contact your Relationship Manager.

PORTCULLIS GROUP
www.portcullis.group

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PORTCULLIS (BVI) LIMITED
年度實質受益人名冊審查法律實體通知

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尊貴的客戶惠鑒

事由：最終受益所有人登記冊的年度審查與確認

根據《2024年英屬維京群島商業公司與有限合夥企業（實質受益所有人）規例》（SI 2024年第59號），貴公司在法律上有義務隨時維持一份充分、準確且最新的實質受益人名冊（BO），並至少每年審查一次。此項法定責任直接屬於公司及其實質受益人，而非作為註冊代理人的本公司。我們開展本次年度審查，旨在協助貴公司履行該項法律義務。

對您的相關影響：
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個人法律責任： 授權或默許違規行為的董事和高級管理人員，應與該公司承擔相同的罰責（規例第37(4)條）。
執法機關調閱權： 根據英國與英屬維京群島（UK–BVI）交換的照會，英屬維京群島的實質受益人資訊必須在 24 小時內（緊急情況下為 1 小時內）提供給英國執法機關。不正確的記錄將使公司直接面臨風險。
營運持續性： 未能遵守規定可能會影響公司的良好存續狀態、銀行關係以及進行交易的能力。

違規處罰（規例附表3）：

最高罰款金額

主要違規事項

涵蓋內容

最高 10,000 美元

第 1 級

未保存為識別實質受益人所採取措施的記錄（規例第 19(1)條）；實質受益人未能在終止其身份時通知公司（規例第 23(2)條）。

最高 25,000 美元

第 2 級

未向註冊處呈交文件或提供資料（規例第 15(1)條）；未能提供通知書中要求提供的實質受益人資料（規例第 18(5)條）；未能確保就實質受益人資料的變更發出通知（規例第 22(2)條）；未能在 14 天內將變更實質受益人事項通知實體（規例第 23(1)條）。

最高 50,000 美元

第 3 級